By-Laws

These are the By-Laws of the Nutmeg Division


 

Nutmeg Division

Northeastern Region

National Model Railroad Association

By-Laws

Article I: Membership and Dues

Section 1: All members in good standing of the Nutmeg Division shall be eligible to vote on any business before a meeting of the division.  In order to be a member in good standing, a member must attend one meeting a year.

Section 2: Members shall pay no dues.

Section 3: Friends and members in good standing wishing to receive mailed copies of the Nutmeg Division’s newsletter the “Nutmeg Flyer” shall pay $5 per year to help defray the costs of printing and mailing.  This charge is waived for Lifetime Members of the NMRA.

 

Article II. Meetings and Activities

Section 1: All meetings of the Nutmeg Division shall be scheduled by the Board of Directors.

Section 2: All meetings of the Board of Directors shall be called by the Superintendent, except that in the absence of any call by the Superintendent, the secretary shall call a meeting upon the written request of one member of the Board.

Section 3: The Superintendent shall preside at all meetings of the Nutmeg Division and of the Board of Directors.  In the absence of the Superintendent the directors present shall elect a temporary moderator.

Section 4: All activities of the Nutmeg Division shall comply with the Constitution and By-Laws of the Northeastern Region and of the National Model Railroad Association.

Section 5: Two or more Directors shall constitute a quorum for any meeting of the Board of Directors of the Nutmeg Division.  In the event that a Board Member cannot attend a meeting for a legitimate reason, he/she may designate in writing another member in good standing of the Nutmeg Division, the Northeastern Region and the National Model Railroad Association to serve as proxy.

 

Article III. Officers and Directors

Section 1: The Superintendent shall have the authority to establish committees and appoint Chairpersons to serve one year terms, subject to reappointment

Section 2: The Secretary shall keep a record of all meetings of the Nutmeg Division and of the meetings of the Board of Directors.  The Secretary shall keep copies of all correspondence on behalf of the Division.

Section 3: The Treasurer shall have custody of all funds and property of the Nutmeg Division.  The Treasurer shall pay bills approved by the Board of Directors, except that the payment of sums of $100 or less, may be made with written approval of the Superintendent.  The Treasurer shall report all receipts and expenditures to the Board of Directors.  If the Board of Directors approves an expenditure over $100, it automatically becomes an authorization to pay for only the amount already authorized by the Board of Directors.  At the end of each superintendent’s term of office, the Treasurer shall submit a written report of all receipts and expenditures and supporting documents for review by an appointed member of the Board.

Section 4: All officers and Directors of the Nutmeg Division shall serve until their successors have been elected and qualified.  The President may not serve more than two consecutive terms.

Section 5: The Board of Directors shall fill all vacancies among the officers or on the Board of Directors of the Nutmeg Division between the Annual Meetings of the Division.

 

Article IV. Amendments

Section 1: These By-Laws may be amended at any Division meeting, by a two-thirds vote of the ballots cast provided such proposed amendment has been submitted in writing to the Board of Directors and approved by a two-thirds vote of the Directors before the Division meeting.  All members of the Nutmeg Division shall be notified in writing electronically or by mail, prior to the meeting of the proposed changes.

Section 2: The Superintendent shall appoint a constitutional committee every ten years to review the constitution and by-laws and make recommendations for any necessary changes thereto. The effective date of these By-Laws is the date indicated below.

Section 3: Should the Nutmeg Division become inactive or cease to exist, any remaining funds in the Treasury shall be turned over to the NER Treasurer for safekeeping pending the reactivation or re-establishment of the Nutmeg Division.

 

Established: November 16, 1956

Revisions:

May 18, 1970
January 1980
March 9, 1997
March 8, 1998
March 19, 2000
November 12, 2011